Search results

There are several ways to present the search results from a query.

PageSeeder defaults to different formats depending on your search query, but you can control how results are presented using the search options.

Common presentation

Regardless of which format you choose, search results always show an icon and title so that you can identify the result quickly.

The icon indicates the type of result or media type of the result if it is a document.

The title of the result is always the title of the document, comment, task, workflow or URL. Click the title to go to the corresponding page, or click the icon to preview the item in a panel on the right.

If the result is a document (but not a PSML document), you can download it if you click the icon.

List

The list format is the default whenever you search for a specific term or phrase in the content. The button is selected on the left. Each matching result is formatted specifically based on its media type, and it includes an extract of the content that matches your search term so that it can be highlighted.

In this format, the media icon is shown to left and the title at the top of each result, and the last modified date (or created date if it was never modified) is shown to the right.

After the title, the result shows either a highlighted extract if there is a matching term or the description of the item. Image or PDF document results also include a thumbnail displayed on the right.

At the bottom of each item, some metadata might be included depending on the type of result. It could be: a domain name, number of words, number of pages, file size, etc.

Search term highlighting

Highlighting of a search term in search results is only available when search option format list is selected. The search results are ranked in order of importance for presentation. For example, if the term is found in a document title, which has high ranking, it is highlighted but then not highlighted in the extract of content from that document that is visible in the search results.

Table

The table format is the default format if no term is entered as term highlighting is not required. The  button is selected on the left.

Managing columns

Using the search options, you can select which columns to display.

Move a column

To move a column, click and hold the icon in the column header; you can then drag the column to your preferred location.

Resize a column

At the right of a column header, hold the cursor above and between the sort and icons until you see the column boundary icon. Then click and drag the boundary until the column is the size that you want.

Change order of a column

To change the ordering of the results displayed in the table, click the column header:

Applying actions

To apply batch actions, you must:

• Have a contributor role in the group,
• Have filtered your results by type, using the scope filter in the search filters.

When batch actions are available in your search options, the search results include a checkbox to the left of each result. Click the checkbox to include the result from batch action or not. You can also use the Space key when the focus is on the checkbox.

To include all results from the table, click the checkbox in the table header. If your results span across multiple pages, you are given the option to select all the results from the search.

To select a range of results, hold the Shift key while you click the checkbox to select or unselect all the results between that result and the last result you selected or unselected. You can also use Shift+Space.

Once you have selected documents, select an action from the drop-down to open a batch action dialog.

Edit sheet

The edit sheet format displays the results as an editable spreadsheet, where you can quickly edit individual values.

Grid

The grid format is most suited for images or PDF documents when either is selected using the scope filter in the search filters. It displays a thumbnail of each image in the results, along with its format, dimensions and title.